EXHIBITOR RULES AND REGULATIONS

These rules and regulations are intended to serve the best interest of the Annual Meeting, the exhibitors, registrants, and to give notice to applicants and exhibitors of governing rules and regulations. All applicants are bound by the rules and regulations. 

EXHIBITOR ATTENDEE REGISTRATION
It is the responsibility of each exhibiting company to register their two representatives using the registration code provided after your exhibit space has been confirmed. For information on additional exhibitor-only badges, please contact sponsorship@myana.org

CANCELLATIONS
Cancellation of exhibit space must be made in writing and will be effective the date such notice is received in the ANA office. ANA’s cancellation policy will apply as follows:

  • ON OR BEFORE AUGUST 6, 2020 Full Refund minus $100 processing fee
  • AUGUST 7, 2020 – SEPTEMBER 7, 2020 50% of Contracted Fee will be refunded.
  • AFTER SEPTEMBER 7, 2020 No refund 

GUIDELINES
The American Neurological Association (ANA) is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. To complement the 145th Annual Meeting of the ANA, exhibits of the latest developments in equipment, supplies and services available in the marketplace add value to the professionals’ learning experiences. Therefore, companies providing relevant goods and services can rent booth or tabletop exhibit space to showcase their products and services. The ANA strictly adheres to the ACCME’s Standards for Commercial Support regarding exhibits, which state: The distribution or granting of CME credits, in any category, from an exhibit booth is strictly prohibited.
 
2009 PHARMA CODE
By applying for exhibit space, the commercial interest agrees to adhere to the 2009 PhRMA Code on Interactions with Healthcare Professionals. The exhibitor agrees that interactions between company representatives and health care providers should be focused on providing information on products and scientific and educational information. The code prohibits distribution of non-educational items such as pens, mugs and other logo-branded items, as well as items for personal benefit (e.g., tickets to recreational or entertainment events).

SPACE ASSIGNMENT
Once an application with full payment is received, the Exhibitor will receive confirmation and all corresponding paperwork regarding uploading instructions and exhibit set-up process.

VIOLATION OF RULES & REGULATIONS
Violation of any of The ANA’s regulations may lead to immediate closure of the exhibitor’s virtual exhibit, banning of an exhibitor representative, or barring of an exhibitor’s representative at future meetings. No monetary adjustments will be made for exhibit shutdowns. ANA shall have full power in the interpretation and enforcement of all rules and regulations governing exhibitors. All matters and questions not covered by the rules and regulations shall be subject to the final judgment and decision by show management and may be amended at any time. The amendments so made shall be binding upon the exhibitor equally with these rules and regulations, and shall become a part thereof, providing the exhibitor is notified of the amendments. Notice may be verbal or in writing, before or during ANA's Virtual Annual Meeting and may be given to any authorized agent or representatives of the exhibitor.